When I work with a job seeker, we don't keep separate lists. We share one tracker from day one — they log what they're applying to, I work behind it sourcing contacts through SalesNav and Clay. Same sheet, same visibility, the whole way through.
Two people feeding one pipeline, so nobody is guessing what the other already knows.
Log applications, statuses, and any contacts you already have.
One sheet, updated in real time, visible to both of us.
Fill gaps with SalesNav and Clay — extra POCs, verified contact info.
Every field on the sheet has an owner. Here's what each one is for.
| Field | What it's for |
|---|---|
| Company, title, req URL, comp | The basics of the role. You add this |
| POC 1–5 | Everyone with a line into the role — hiring manager, recruiter, a warm intro, a cold outreach. I add this |
| Jaclyn notes | What I found on each contact and how I'd approach them. I add this |
| Status | Where the role stands right now. Either of us updates this as it moves.
Sourced
Submitted app
Talking with POC
Interviewing
Offer
Rejected
Withdrew
Crickets
|
| Application & decision dates | Timestamps so we both know how long a role has been sitting, and when to follow up. |
| Notes | Anything else worth remembering — a referral, a deadline, a reason to hold off. You add this |
The same blank tracker, ready to copy. Drop it into your search and share it with whoever's helping you.